Planning a trip for a large squad is like conducting an orchestra—except half the musicians are missing their sheet music and the other half brought a tuba they didn’t mention. When you are booking group flights with Avianca, the stakes are high. Whether it’s a corporate retreat to Bogotá, a destination wedding in Cartagena, or a sports team heading to Medellín, managing 10, 20, or 50 passengers requires more than just a standard search engine.
If you’ve ever tried to book 15 people on a standard travel site, you know the "ghosting" that happens: the price jumps after the first four tickets, the session times out while you're typing the tenth name, and there is absolutely no way to guarantee everyone’s checked baggage will fit on the same aircraft.
This is where the Avianca group travel booking process changes the game. By moving away from the "self-serve" chaos and utilizing a group airfare deal, you secure a fixed rate for everyone, flexible payment terms, and—most importantly—a logistics plan for that mountain of luggage.
Quick Answer: How to Book Avianca Group Travel
To initiate an Avianca group flight booking, you must have a minimum of 10 passengers traveling on the same itinerary. Unlike individual tickets, group bookings require a group travel quotation via an official form or the avianca group travel phone number. Once quoted, you can hold a "block" of seats with a deposit, allowing you to provide final passenger names closer to the departure date.
Speak with a live travel specialist now: +1-833-894-5333
The Core Benefits of an Avianca Group Booking
When you choose an avianca airlines group booking, you aren't just buying seats; you are signing a group contract that provides protections a standard "Economy Light" ticket never could.
Price Protection and Fare Quotas
In the world of airline revenue management, seats are sold in "buckets." As seats fill up, the price for the remaining ones rises. If you book 20 people individually, the 20th person might pay double what the 1st person paid. An avianca group travel service provides a single, unified price for the entire block space, ensuring budget control for the organizer.
The 20+ Bag Logistics Solution
Standard flights have weight and balance limits. If 20 people show up with 40 bags unannounced, the airline may be forced to "offload" luggage to a later flight. A group travel coordinator at Avianca pre-clears your excess baggage allowance, ensuring the aircraft assigned to your route is prepared for the payload.
Flexible Name Reporting
One of the biggest "pain points" of group travel is the passenger manifest. People drop out; new people join. On a standard ticket, a name correction is nearly impossible or carries a heavy fee. With an avianca group booking, you often only need the names 30 days before the flight, giving you months of flexibility.
Avianca Group Travel Policy: The 2026 Rules
Understanding the avianca group travel rules is essential to avoid costly errors. Here is the breakdown of the current policy:
- Minimum Group Size: 10 passengers.
- Fare Class: Most groups are quoted under the Classic Fare (or M Fare) conditions.
- Baggage Included: Typically includes 1 personal item, 1 carry-on (10kg), and 1 checked bag (23kg) per person.
- Deposit: A non-refundable deposit is required to hold the seats, usually within 24–72 hours of the quote.
- Final Payment: Usually due 60 days before departure.
- Lifemiles: Note that most avianca group airfare deals are highly discounted and may not earn LifeMiles.
Step-by-Step: How to Book Your Group
If you are ready to move forward, follow this avianca group booking process:
- Submit the Request: Fill out the online group travel quotation form or call +1-833-894-5333.
- Review the Quote: Avianca typically responds within 48 hours with a per-person price.
- Accept Terms & Pay Deposit: You must sign the group contract and pay the initial deposit to "lock in" the seats.
- Manage the Block: During the "utilization period," you can often reduce your group size by a small percentage (usually 10-20%) without losing your deposit.
- Submit the Manifest: Provide the full names and passport details of all travelers.
- Final Payment: Settle the remaining balance via the secure link provided by the avianca group travel contact.
Common error to Avoid
- Booking "Back-to-Back" Individuals: Some organizers try to book four groups of five to save money. This often triggers a "Duplicate Booking" flag in Avianca's system, which can result in the automatic cancellation of all tickets without a refund.
- Missing the Deposit Deadline:Avianca group travel discounts expire quickly. If the deposit isn't paid within the 72-hour window, the quote is voided and you must restart the process—often at a higher price.
- Ignoring the "20% Rule": Most contracts only allow for a 20% change in the group size after the tickets are issued. If half your group cancels last minute, you may still be liable for the full cost of the seats.
Why Calling is Better Than the App
While the Avianca app is great for checking your flight status, it is not built for avianca group booking customer service.
What Agents Can See That You Can’t:
- Real-time Seat Blocks: Agents can see "held" seats that appear as "sold out" on the website.
- Payment Splitting: Websites usually require one credit card for the whole transaction. An agent can often help facilitate more complex payment structures.
- Baggage Exceptions: If you have oversized equipment (musical instruments, sports gear), a live specialist can add specific SSR (Special Service Request) codes to your booking that ensure the ground crew is ready.
Ready to handle the logistics? Don't leave your group's safety to an algorithm. Call +1-833-894-5333 to speak with an expert.
FAQs:
1. How many people do I need for an Avianca group booking?
To qualify for the avianca airlines group booking program, you must have a minimum of 10 passengers. These passengers must be traveling on the same itinerary (same flights and dates). If you have fewer than 10, you must book through the standard individual portal, where prices are subject to immediate fluctuations.
2. Can I change names on my Avianca group tickets?
Yes, this is one of the primary benefits. Before the final passenger manifest is submitted and tickets are issued, you can change names freely. Once tickets are issued, you are usually limited to a 20% change margin. For any name corrections after issuance, you must contact the avianca group travel service at +1-833-894-5333.
3. Does Avianca offer group travel discounts?
While the "base fare" might look similar to individual tickets, the avianca group travel discounts come in the form of value. You get fixed pricing for everyone, waived individual booking fees, and the ability to hold seats for a fraction of the cost. During off-peak seasons, group rates can be 10-15% lower than retail.
4. What happens if I need to cancel my group booking?
Group bookings are governed by a group contract. The initial deposit is typically non-refundable. However, if you cancel before the final payment deadline, you are usually only liable for the deposit amount. Always check your specific contract for "Force Majeure" clauses or "Culpable Cancellation" terms.
5. How do I pay for my group travel?
Once you receive your quote from the avianca group travel phone number, you will be sent a secure payment link. Avianca accepts most major credit cards (Visa, Mastercard, Amex) and, in certain regions like Colombia, direct bank transfers. Note that group bookings often require a single payment for the entire group rather than individual passenger payments.
Conclusion: Trust the Experts
Flying the whole team shouldn't be a source of anxiety. By utilizing the Avianca group travel booking framework, you transform a logistical nightmare into a streamlined, professional operation. From the avianca group travel policy to the specialized baggage handling, every part of the service is designed to keep your group together and your budget intact.
Don't spend hours fighting with a website that wasn't built for you. Get a human on the line who can see the full flight manifest and lock in your rates today.
Contact Avianca Group Travel Booking
Speak with a live travel specialist Group Tripo : +1-833-894-5333